§ 135-12. Powers and duties.

The Records Management Officers shall have all the necessary powers to carry out the efficient administration, determination of value, use, preservation, storage and disposition of the noncurrent and archival public records kept, filed or received by the officers and department of the Village of Corinth. The Records Management Officer shall:

A. 

Continually survey and examine public records to recommend their classification so as to determine the most suitable methods to be used for the maintaining, storing and servicing of archival material as follows:

(1) 

Identify obsolete and unnecessary records according to New York State Archives Records Retention and Disposition Schedules (MU-1) thereby subject to disposition.

(2) 

Identify information containing administrative, legal, fiscal, research, historical or education value which warrant their permanent retention.

(3) 

Retain records not subject to disposition according to state law.

B. 

Establish guidelines for proper records management in any department or agency of Village government in accordance with local state, and federal laws and guidelines.

C. 

Oversee all requests for records storage equipment, microfilm equipment, etc., and coordinate and participate in planning for the expansion of micrographics and automated data processing systems.

D. 

Establish inactive records storage areas for the storage, processing and servicing of all noncurrent and archival records for all Village departments and agencies.

E. 

Perform the following functions.

(1) 

Advise and assist Village departments in reviewing and selecting records to be transferred to the inactive records storage area for storage and/or preservation.

(2) 

Continually survey and examine public records to determine the most suitable methods to be used for the creating, maintaining, storing, and servicing of archival materials.

(3) 

Establish and maintain an adequate repository for the proper storage, conservation, processing, and servicing of archival records.

(4) 

Promulgate rules governing public access to and use of records in the archives.

(5) 

Develop a confidentiality policy for archival records designated confidential, providing such policy does not conflict with any federal or state statutes.

(6) 

Provide information services to other Village offices.

(7) 

Develop a procedure whereby historically important records are to be identified at the point of generation.

(8) 

Collect archival materials which are not official Village records but which have associated value to the Village or a close relationship to the existing archival collection. Such collecting shall be subject to archive space, staff, and cost limitation, and to the potential endangerment of such materials if they are not collected by the Village archives.